One of the biggest reasons that ChurchTrac is such a powerful ChMS is because it stores a great deal of information about your church quickly and easily. This information gives you the ability to organize, analyze, and make informed decisions regarding your church. But there is such a thing as too much information if you aren’t prepared for it.
Priest and physicist William Pollard said that
“Information is a source of learning. But unless it is organized, processed, and available to the right people in a format for decision making, it is a burden, not a benefit.”
If you’ve already started using ChurchTrac’s church management software, you have successfully completed step 1; Organizing your information.
Now it’s time for step 2: Process your information.
Do you have a system in place to put your information in ChurchTrac accordingly? Do you have certain people delegated to gather the information such as attendance or offering totals for you? We have encountered far too many churches which never make it past this step because they failed to develop a process or delegate to the right people. Without the process or people in place, getting the information you need will be nothing more than a pipe dream. Unfortunately, there is no “one-size-fits-all” approach on this one. You need to determine what will work best with the volunteers and resources that you have available.
Once you’ve solidified how to process your information, it’s time to analyze your information.
Analyzing your information requires having that information available to the right people in the right format. It means not overloading them with too much information (TMI) or irrelevant information. Are you trying to determine how many more children’s volunteers you need for next year? Look at the attendance numbers for the children’s ministry. Are you deciding how many new Sunday School classes to start next month? Look at your attendance numbers by class.
Here’s the reality, it’s easy to analyze your information if you’ve excelled on steps 1 & 2. With just a few mouse clicks you can create Smart Lists and generate custom Reports to help you make informed decisions. Processing your information requires a bit more planning and prep.
Because we know how hard it is for a church to accomplish step 2, we will spend a good deal of time focusing on this in TMI [Part 2].